TCA Apr 2014

How to Procure from China #13 – Installation and Commissioning

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The Beijing Axis Procurement Services Flow Chart covers every stage in the procurement process, from the first enquiry to the post-transaction services. In this edition, we focus on the thirteenth stage of the procurement process: Installation and Commissioning.


Beijing Axis Procurement Guidelines for Installation and Commissioning

In large procurement projects, installation and commissioning is a key process that involves various partners—designers, project managers, consultants, subcontractors, and suppliers—across many countries. Coordination and communication are of vital importance during this phase. In these complex, multinational projects, The Beijing Axis (TBA) provides key project management oversight, which is comprised of the following activities:

1. Technical clarification. Though our team attempts to resolve all technical questions before the contract is signed, questions may still arise. TBA’s team of engineers will assist installation partners in deciphering documents received from the suppliers. We provide an effective communications platform to ensure that all parties are kept abreast of each other’s status.

2. Project planning. Prior to shipping, TBA will assist with project planning communications to ensure a prompt delivery timeline. Though several factors may impact the project’s timeline, TBA will do all within its power to minimise any delay.

3. Logistics. With over ten years of procurement experience in China, TBA staff are familiar with the requirements for handling, shipping and warehousing goods. Further, TBA’s recent partnership with Imperial Logistics expands the efficiency of TBA’s logistical management of goods.

4. Quality control. During the installation process, TBA will manage a third-party supervisory supplier to oversee progress on the ground. Because minor quality concerns may impact the installation and commissioning process, TBA will liaise with the supplier to minimise delays and recoup cost claims.

5. Meeting coordination. Further to its role as the key communications interface, TBA will remain actively involved in day-to-day activities to mediate misunderstandings before they arise.

6. Documentation management. TBA can assume a hands-on documentation management approach during the installation and commissioning phase to ensure that all parties are kept up to date.

7. Translation. From written documentation to on-site interpretation, TBA will leverage its engineers and other technical staff to provide understanding on the technical documents of large procurement projects.

TBA also accommodates the admin requirements of the installation and commissioning process by ensuring the timely preparation of invitation letters and housing arrangements. Our team also frequently manages an onsite office and arranges on-site accommodations depending on our client’s needs.


By The Beijing Axis Procurement



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